WORK AGENDA

S-1: 12/12 - 17/12	Final administrative and technical reports.
S0: 5/12 - 8/12	Meeting
S1: 28/11 - 2/12	Delivery of all the documents for the meeting on 28th, including the report on the questionnaire.
S2: 21/11 - 25/11	Analyse the responses to the questionnaire and the feed back on the methodology.
S3: 14/11 - 18/11	DP in WSIS Tunis
S4: 7/11 - 11/11	Launching of the questionnaire - First draft of the methodology
S5: 31/10 - 4/11	Invitations and plane tickets - first draft of the questionnaire
S6: 24/10 - 28/10	DP Cayenne UCAR -
S7: 17/10 - 21/10	Start - acceptances - working docs. - announcements - invitations.

ARTICULATION WITH OTHER ACTIVITIES OF CARDICIS 2

This second meeting needs, for its preparation, the input of the evaluation of the impact of 1st Cardicis meeting. For this evaluation consultation via questionnaire of the members of the CV with the objective, among others, to identify in which direction we wish to go and what our participation in this Cardicis space brings us in personal and professional terms. The reponse to this questionnaire is an obligation for the people invited.

LANGUAGES OF THE MEETING

the official languages of the meeting are Spanish, French and English. 8. There will be translation of all documents to these 3 languages and interpretation to these 3 languages.

The interpreters will work for the 3 days. They will stay in the same hotel, sharing with the group and their invited colleagues. There will be no simultaneous interpretation in the work groups; only in the plenary sessions. In the work groups there will be the option to use the interpreters with "chuchotage" (whispering).

	9am -10am	10am - 11am	11am-4pm	4pm - 5pm	5pm - 6pm
5/11	PLENARY	PLENARY	PLENARY	GROUPS	GROUPS
6/11	PLENARY	GROUPS	GROUPS	GROUPS	PLENARY
7/11	GROUPS	GROUPS	PLENARY	PLENARY	PLENARY

FACILITATION

The general facilitacion of the meeting is fundamentally for:

• leading the meeting and to guarantee understanding of the work method
• monitoring the work groups
• if it is necessary negotiating the results in order to arrive at the broadest consensus

LOGISTICS OF THE MEETING

We have:

• - a permanent plenary room for 50 people (Iguana Hall), from the 5 to the 7 of December. The plenary room will have a "cibercafe" and wireless and will be the assembly area for the ICT4D group.
• - two VIP rooms: afternoon of the 5, all day of the 6, and the morning of the 7, (maximum capacity of 20 people) for CD and Institutional groups.

EQUIPMENT

• An LCD projector in the plenary room. The groups will work without a projector, but will have to prepare their results, to share in the plenary session, in Power Point. Funredes will take to its own projector, as a fast answer in case of necessity, and will place it at the disposition of any work group that requires it.
• A flip chart for each group.

SOCIAL ACTIVITIES

Sunday Dec 4: Supper in the Buffet restaurant for welcome and introductions, 20:00

Monday Dec 5: At the end of the day it is proposed that from 17:30 a 18:30, in the plenary room, there will be the showing of a DVD with a review of two documentaries made in the DR: the first on the Haitises and the second about the only Dominicana fisherwoman in Las Terrenas, made by Patrick Sardi, who has been working for years in cultural projects with the perspective of regional integration in his videos.

Supper free.

Tuesday Dec 6: Leave for the Technological Institute of the Am�ricas (ITLA) at 18:30.

• Visit the facilities of ITLA, 18:45.
• Talk on "Cultural and Linguistic Diversity on the Internet" in the series "Shared Knowledge in Society", (joint effort ITLA/FUNREDES), followed by a presentation of CARDICIS and an invitation discussion, 19:00
• Supper in the typical fish restaurant Sea and Earth, 20:15

20:15 Wednesday Dec. 7: Goodbye supper, in the Restaurant on the second floor, up the stairs, in front of the bar, after the reception, 20:00.

Since the kite (chichigua) is the symbol adopted for this meeting, each participant is asked to bring with him/her, as far as possible (but a photo or an original drawing will be able to satisfy the requirement) a kite typical of the culture of his/her country. These will be used to decorate the work rooms and they will be distributed at random at the goodbye supper.

MANAGEMENT OF DISCUSSION TIME DURING THE MEETING

In relation to the presentations as well as to the interventions from the floor, to obtain the best benefit from a workshop that brings together more than 50 people and in order to avoid information saturation, it has been decided to have communication very oriented to summary and very controlled as to the time.

The presentations will have to conclude strictly in the indicated time (or less). The people will receive a reminder when 80% of the time has passed, (for example when there is one minute left in the case of a presentation of 5 minutes) and a second warning absolutely marks the end of the presentation. For that reason, all the speakers are asked specifically to summarise in the preparation of their presentations and not to take offense if we see ourselves having to interrupt if they excede the assigned time.

Also, each intervention from the floor will be given only two minutes, for which reason the speaker will be given a signal, when s/he has passed a minute and thirty seconds.

Someone will be reponsible to measure the time and to sound the two "strokes". All this within a spirit of friendship and good humor, with clear collective consensus that if democracy is the sharing of limited resources with justice and balance, the first resource that requires of our attention and consideration is: Time.

For the same reason, punctuality is requested from all participants. We emphasise that it is necessary to arrive at the scheduled times for the beginning of the sessions, at the beginning of each day and after the breaks, so that the sessions can begin at the times envisaged.

Finally, the reports of the work groups will be done by means of Power Point presentations using a limited number of slides.

ACCESS TO THE INTERNET

There will be a wireless Internet link in the plenary work room. Accessing the Internet is not prohibited during the meeting; however discreet usage is requested (not to create annoyance for the rest of the group) and moderate usage so as not to lose concentration in the process.

There will be 2 PCs with access to the Internet for the use, mainly, of the team working in relation to the meeting. However access to participants, exclusively outside the schedules of the meeting, will be allowed by previous arrangement with the technician in charge.

COORDINATION

A discussion list, CARDICIS2, has been opened through which the persons in charge of co-ordination support will communicate.

The new people are subscribed in the CARDICIS discussion list that is the connection mechanism for all the community, through which all the information relevant to the meeting is going to circulate before, during and afterwards. The information will be available in the Web site http://cardicis.org as it takes place and is translated to the 3 languages of the meeting.

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• Objectives
• Location
• Orientation
• Participants
• Meeting agenda
• Organization

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Information sheet

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